Phahmed Accounting and Business Management Inc. (hereafter referred to as “Phahmed”) is committed to protecting the privacy of its clients and employees. We have developed this privacy policy in compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA) to address the collection, use, and disclosure of personal information.
As required by the Rules of Professional Conduct and related Council Interpretations of Quebec, Phahmed ensures the confidentiality of client, former client, and Firm information, except in specific, rare circumstances. Our partners and staff are also bound by CPA Quebec rules not to use confidential information for personal gain or to the disadvantage of any client, former client, or the Firm, unless consent is obtained.
Personal information refers to any factual or subjective information about an identifiable individual, including:
Examples: Age, name, ID numbers, income, ethnic origin, opinions, evaluations, comments, social status, disciplinary actions, employee files, credit records, loan records, medical records, existence of disputes, intentions (e.g., to acquire goods/services or change jobs).
Personal information does not include business contact details such as an employee’s name, title, business address, or phone number.
Phahmed collects personal information for the following purposes:
1. To provide requested products or services and maintain commercial relations.
2. To understand client needs and recommend appropriate products and services.
3. To manage business operations, including partnership and employment matters.
4. To comply with legal and regulatory requirements.
We will not use your personal information for other purposes without your consent and will only share information with third parties as necessary to fulfill the above purposes. Examples include payroll services, service agents, collection agencies, law enforcement, and emergency services.
Phahmed is responsible for all personal information in its possession, including any information disclosed to third parties for processing or administrative functions. Our firm is accountable for enforcing our privacy policies, and all staff are trained on privacy issues.
Phahmed will identify the purpose for collecting personal information before or at the time of collection. This information is collected to:
1. Assist in preparing financial statements.
2. Prepare taxation and other required returns.
3. Provide advice on tax planning, business and succession planning, valuation, and other advisory services.
4. Understand client needs and recommend products and services.
5. Meet legal and regulatory requirements.
We use Google Analytics to track non-personally identifiable information about website visitors for marketing and customer segmentation purposes. Information collected includes search engine usage, keyword input, and search campaigns. This data helps us analyze trends, administer the site, track user movements, and gather demographic information.
Cookies are used to determine whether you have visited our website before. We issue session cookies to record encrypted authentication information for the duration of a session and to facilitate site navigation. Session cookies are not linked to personally identifiable information.
Phahmed will obtain consent for the collection, use, or disclosure of personal information, except where inappropriate or permitted by law. Consent is obtained from clients via engagement letters and from staff.
Personal information collection is limited to what is necessary for identified purposes and is collected by fair and lawful means. Information will not be used or disclosed for purposes other than those for which it was collected, unless with consent or as required by law. Personal information is retained only as long as necessary to fulfill these purposes.
Personal information must be accurate, complete, and up-to-date. We strive to maintain the accuracy and completeness of your information.
Phahmed employs safeguards to protect personal information against unauthorized access, disclosure, copying, use, or modification.
Phahmed makes information about our privacy policies and practices available to clients and employees.
Upon request, individuals are informed of the existence, use, and disclosure of their personal information and are granted access to it. Individuals can correct any inaccuracies in their personal information.
Individuals can challenge Phahmed’s compliance with these privacy principles. Complaints should be submitted in writing to the Privacy Officer, who will investigate and respond within 30 days.
Md Rabiul Hasan
PHAHMED
Accounting and Business Management Inc
835 Rue Jean-Talon Ouest, Suite 301, Montréal, QC H3N 1S5
